Vendor Agreement - Santee Lakes

The City of Santee Special Event Permit is REQUIRED. Download the permit in either PDF or Word Format. Complete the Vendor Agreement and upload the signed permit when required and keep your copy. A photo of the permit is acceptable.

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Ladies at the Lake Fall Market was created to promote women in business as well as serve as a fun way to kick-off the holiday shopping season. A variety of vendors will be uniquely selected to sell hand crafted pieces and other merchandise that will appeal to everyone in attendance.

• The event is on Saturday, October 14, 2023 from 10:00AM-3:00PM. It is a rain or shine event.

• The vendor fee is $100. This fee is non-refundable, unless the event is cancelled by Santee Lakes Recreation Preserve Staff.

The fee includes:

o (1) Vendor Parking Pass - $7
o (1) City of Santee Special Event Permit - $10 (All vendors must have a permit)
o (1) 10x10 booth space (vendor provides canopy, table, and chairs)
o Promotional package including: Social media promotions to over 47,000 followers, signage, press releases and partner website advertising.

• Canopies are required, weights for canopy legs are recommended. A limited number of canopies are available to rent for $75.

• A limited number of booths are available with electricity. Electricity fee is $25. These booth locations are on a first-come, first-served basis. Please indicate that you would like electric on the application.

Electricity: YOU NEED to PROVIDE a 25 foot 12 gauge minimum extension cord with ground. You will be provided with one dedicated 120 volt outlet. All electrical components are subject to inspection and must meet all national and local electrical codes.

• Read the application forms carefully, and return the completed forms via email at santeelakes@padre.org or web portal by July 7, 2023. Include a photo of your products.

If vendor does not hold a business license and sells occasionally, please fill out the BOE-410 form in the application. Section 6015 sellers will also fill out the BOE-410 form.

Vendors will be chosen by committee, to offer a variety of unique goods and services.

Completed vendor applications for “like retailers” will be date-stamped and selected on a first-come, first-served basis (I.e.: Avon, Color Street, Scentsy, etc. aka Section 6015 seller).

Vendors selected by committee will be notified via email by July 21, 2023 or soon thereafter. Payment instructions will be included at this time.

NEW for 2023:
Vendors have the option to be placed beneath the Lake 1 Gazebo. The fees for these spots are $150 and $175 with electricity. There are 12 spots available, no canopy needed. These spots are first come, first served.

Do not send payment at this time. If anyone solicits payment from you it is not Santee Lakes. We will send a secure payment link in an email from Santee Lakes once you are selected.

We are looking forward to this event that has become a community favorite! If you have questions, please email sfakhouri@padre.org.

Confirmation(Required)

I have read and understand the vendor information

All Vendors need to fill out the following permit. You can find the City of Santee Special Event Permit below the LATL Application button you clicked to access this application. You can download to your computer, fill out and upload here. A photo is acceptable.

Upload Signed City of Santee Special Event Permit(Required)

Drop files here or

Accepted file types: xdoc, pdf, jpg, png, Max. file size: 256 MB, Max. files: 2.

CRAFT VENDOR CONTRACT
Your Full Name(Required)

Date(Required)
Month
Day
Year

THIS AGREEMENT made between Santee Lakes and the above listed entity, herein referred to as “CRAFTSMAN” for exhibition space for the Ladies at the Lake Fall Market to be held on Saturday, October 14, 2023, at Santee Lakes. Exhibition space will be 10’ x 10’. CRAFTSMAN requests permission to display and sell the following SPECIFIC PRODUCTS. (List below, be as specific as possible.) Any product or item not specified in the contract will not be allowed anytime during this contract period. Please include your website or social media handle. No vendor shall have an exclusive on any product.
List Items (Be as specific as possible)(Required)

use the + to add more products.
Business Owner (First/Last Name)(Required)

Business Name(Required)

Email Address(Required)

Phone Number(Required)
Address
Street Address City State ZIP Code

Website / Social Media

Upload a photo of your items.(Required)
Max. file size: 256 MB.
CHECKLIST:
Completed Contract
Signed Affirmation and Liability Release
Signed copy of Rules Regulations
Board of Equalization Form, if applicable -If you only sell occasionally or work for a 6015 Retailer (i.e. Avon, Pampered Chef)

ALL DOCUMENTS MUST BE RECEIVED By July 7, 2023. You will receive a response regarding vendor decision by July 21, 2023 or soon thereafter. Like vendors will be selected on a first-come, first-served basis. All applications are date/time stamped. Submission of application does not guarantee acceptance.

CRAFT VENDOR AFFIRMATION AND LIABILITY RELEASE
I hereby affirm that I have been well advised and thoroughly informed of the inherent hazards and policies of the event. I know that by participating in the Ladies at the Lake Fall Market, I am exposing myself to certain known and unknown liabilities in my direct and indirect actions with the public and invitees of this event. I also understand that if I choose to hire help for the event, that I am directly responsible for their actions or injury. I hereby personally assume all risks associated with my voluntary participation in this event for any harm, injury or damage that may befall me or any employee or temporary help, as a result of my participation, whether foreseen or unforeseen.

I understand and agree that neither Padre Dam Municipal Water District nor Santee Lakes Recreation Preserve in the town of Santee and the state of California, its employees, volunteers and/or directors and officers may be held liable in any way for any occurrence in connection with my participation in the Ladies at the Lake Fall Market 2023 event that may result in theft, injury, death, or other damages to me or my family, heirs, or assigns, and in consideration of being allowed to participate in this event, I hereby personally assume all risks in connection with said event for any harm, injury, or damage that may befall me, including all risks connected therewith, whether foreseen or unforeseen; and further to save and hold harmless said event and persons from any claim by me, or my family, estate, heirs, or assigns arising out of my participation in this event.

I further state that I am of lawful age and legally competent to sign this affirmation and release, or that I have acquired the written consent of my parents or guardians; that I understand the terms herein are contractual and not a mere recital; and that I have signed this document of my own free will.

It is my intention by this instrument affirmed by my signature below to exempt and release Padre Dam Municipal Water District and Santee Lakes, its employees, volunteers, directors and officers from all liability whatsoever for personally injury, employer’s liability and workers’ compensation, property damage or wrongful death arising out of or in the course of my participation in this event.

I HAVE FULLY INFORMED MYSELF OF THE CONTENTS OF THIS AFFIRMATION AND RELEASE BY READING IT BEFORE I SIGN IT.
Signature(Required)
Date(Required)
Month
Day
Year

VENDOR AGREES TO COMPLY WITH THE FOLLOWING RULES AND REGULATIONS
Ladies at the Lake Fall Market, October 14, 2023:
HOURS OF OPERATION:

The event opens to the public at 10:00 AM on Saturday and closes at 3:00 PM. Booth exhibits must be in order by 9:30 AM. Vendor may not break down booth until 3:00 PM on Saturday, October 14th, 2023.

VENDOR PARKING PASSES:

Vendors will be issued one parking pass.

There will be designated Vendor Parking.

Once your items are unloaded into your booth space, you MUST move your vehicle to Vendor Parking.

SET-UP:

Canopies are required. Booth space is 10'x10'.

Maximum size of all canopies are 10'x10'. Any canopy larger than 10'x10' will not be allowed.

Booth setup may begin as early as 7:00 AM on Saturday, October 14th, ending at 9:30 AM, at which time all vehicles must be removed to the vendor parking area.

Booth site designation is determined by Event Management and no alteration to the site designation will be tolerated.

HOUSEKEEPING:

Housekeeping of the exhibit areas and its immediate vicinity will be the responsibility of the vendor.

At the end of the event, your area must be left as you found it – pristine and clean.

ALCOHOLIC BEVERAGES:

Consumption of alcoholic beverages on premises during event hours is strictly prohibited. If vendor or their worker/volunteer violates the above rule, that vendor will be asked to leave Ladies at the Lake Fall Market..

LIVE ANIMALS:

No live animals are permitted at your booth or at the LATL event area. This includes the use of animals for display, sale, or demonstration.

ELECTRICITY:

Electricity will be available to a very limited number of booths for $25 on a first-come first-served basis.

No electrical generators will be allowed.

Please check if you would or would not like power.
check(Required)
Yes, I would like electrical power.
No, I do not need electrical power
GAZEBO PLACEMENT:

Vendors have the option to be placed beneath the Lake 1 Gazebo. The fees for these spots are $150 no electricity and $175 with electricity. There are 12 spots available, no canopy needed. These spots are first-come, first-served.

No electrical generators will be allowed.

I would like to be considered for Gazebo placement.(Required)
Yes
No
TO THE VENDOR

Failure to comply with any and all regulations may result in your application not being considered. The decision of the Ladies at the Lake Event committee is final.
Signature(Required)
Date(Required)
Month
Day
Year

SWAP MEETS, FLEA MARKETS, OR SPECIAL EVENTS CERTIFICATION (for vendors w/out a seller's permit or 6015 retailer).
(BOE-410-D REV. 6 (5-12)) STATE OF CALIFORNIA BOARD OF EQUALIZATION
For Vendors without a business license
1. EVENT INFORMATION
Event Name And Place

Santee Lakes Recreation Preserve at 9310 Fanita Parkway, Santee, CA 92071
Date of Event

October 14, 2023
2. VENDOR/EXHIBITOR INFORMATION
Owners Name

Mailing Address (street number or P.O. box)
Street Address City State ZIP Code

Drivers License Number or State ID Number (with State)

Phone Number
Type of Business, Description of Items to Be Sold/Displayed
3. STATUS
Check appropriate boxes, and provide requested information
I hold a valid seller’s permit.
I hold a valid seller’s permit.
My Number Is: S

check2
No sales of tangible personal property are being made or solicited at this event.
check3
I am not required to hold a seller’s permit because:
check4
My retail product sales are not subject to tax
check4.b
My sales are exempt occasional sales
check5
I sell on behalf of a section 6015 retailer:
retailer name

4. CERTIFICATION
Partners/additional sellers, complete a separate copy of this form
The above statements are certified to be correct to the best knowledge and belief of the undersigned.
Your Full Name

Signature
Date
Month
Day
Year